Applications and Payments may be submitted in three ways:

INTERNET — Submit your application at Online Traveler Application
Pay your deposit on the Payments page.

MAIL — Mail your completed application along with your deposit to:
Joshua Expeditions
6841 Virginia Pkwy
Ste 103 – #452
McKinney, TX 75071
Make check or money order payable to Joshua Expeditions, Inc.

FAX (applications only) — Fax your completed application to our office:
972-542-3025

Please Note: If you fax your application, you will need to pay your deposit online
or mail your deposit to the above address.

Individual Billing: The payment schedule will be emailed to the email address provided on the Traveler Application. Please be sure to include a valid email address to ensure you receive important communication from us. Payment reminder emails will be sent approximately two weeks prior to the payment due date. Additional payment reminders may come from the group leader or from Joshua Expeditions if the payments are past due. Please see the section below titled “Payments” for more information.

Organization Billing: The payment schedule will be provided to you by your group leader. All communication regarding payments will go directly to the group leader. All payments must be made directly to your organization, and your organization will forward payment to Joshua Expeditions.

• Each traveler is responsible for obtaining the required travel documents. For international travel, this includes obtaining a valid passport and any applicable visas for his or her trip, prior to departure. This is solely the responsibility of the traveler. Please allow at least 3-4 months to obtain a passport under normal conditions.
• If a participant is unable to obtain the required travel documents Joshua Expeditions’ standard cancellation policy will apply.
• If you already have a passport, please note, we do require that your passport must be valid for at least six months after your return date.
• Non-U.S. citizens must first contact the embassy or consulate of the destination countries for rules and procedures to obtain the required visas for international travel. Once they’ve contacted the destination embassy or consulate, they must then contact their own embassy to fulfill the requirements of travel. Visit the U.S. Department of State website at travel.state.gov for information. It is strictly the responsibility of the traveler to obtain the proper passport and travel documents.
• Minor participants traveling internationally require a “Permission Form for Minor Travelers” which must be signed and notarized by each parent and/or guardian-less than 30 days prior to departure.
• Please note that in the very unlikely event of losing a passport while traveling, the traveler will be responsible for all costs associated with obtaining a new one.

• TRAVEL PROTECTION

  Disclaimer: Travel protection may not be available in all states and qualification is determined by the third party insurance provider. All rules and coverage are determined by the individual insurance provider and therefore are independent of Joshua Expeditions, Inc.

  Travel Protection (optional): In addition to our cancellation policy, we have partnered with Travel Insured International to provide you with the option to purchase a travel protection plan. When you sign up for your trip, you have the option to purchase either a standard Student Travel Protection Plan or a Student Travel Protection Plan with optional Cancel for Any Reason (CFAR) benefit. Specific coverage details will be outlined in your plan document after you select your desired level of coverage. If you decline travel protection and you cannot attend the trip due to an emergency, illness, or other unforeseen events, any refund amount will be based on the Joshua Expeditions Cancellation Policy and dates of written cancellation only. No exceptions.

  If your group declines to offer a student travel protection plan, you have the option to purchase an individual travel protection plan.  This individual travel protection plan is based on the price of your trip, state of residence, and age. If you would like to purchase an individual travel protection plan, please email us at billing@travelje.org for more information.

  If you have questions about purchasing travel protection, you may contact our office directly at 1-888-341-7888 or 972-542-3024.  If you are looking for specific information about your plan’s coverage, please click on the following links:

  Travel Insured’s website:  www.travelinsured.com

  ·         Travel Insured Plan Document

  ·         Travel Insured Student Travel Protection Plan Overview

  Other information for your review:

  ·         Reasons for Student CFAR

  ·         Janice & Jane Group Trip

  ·         Travel Insured Opt Out Form

• Round trip airfare, unless otherwise specified on your itinerary
• Quality accommodations (including ministry housing for some mission trips)
• All ground transportation, excluding optional activities
• All group activity fees included in your itinerary
• Full-time Joshua Expeditions guide for the entire duration of the trip
• Local tour guides, per itinerary
• Departure tax for international trips
• JE t-shirt for each traveler
• Access to our secure travel app
• Luggage tag per traveler (excluding land-only trips)
• Breakfast and dinners on all trips and lunches on selected programs, based on destination, arrival and departure times.
  
  Please note: lunches are not included on Europe trips, ski days, some select programs, or on the first and last days of any program. Check your itinerary for details about the meals included on your specific trip.

• Tipping (unless otherwise specified) – Customary gratuities for bus/coach driver(s) and your tour guide(s). We recommend $2.00–5.00 per day, per person to tip your guides and bus drivers.
• Snacks and souvenirs
• Lunches on first and last days of your itinerary
• Lunches on European and New York City trips
• Lunches on ski days
• Special room arrangements
• Additional expenses due to traveler requested deviations from the group’s itinerary
• Fees for optional activities selected by the group leader
• Baggage fees charged by individual airlines
• Surcharges due to fuel cost increases
• Surcharges due to airline fees and tax increases
• Surcharges due to currency exchange rate increases

• Joshua Expeditions uses Air France, AirTran, Alitalia, American Airlines, British Airways, Continental, Delta, JetBlue, TACA/LACSA, Lufthansa, Northwest Airlines, Southwest Airlines, Swiss Air, United Airlines, and other national and international airlines. Joshua Expeditions will not be responsible for scheduling changes, overbooking, missed connecting flights, long layovers, or any expenses related to such delays. Group travel requires flexibility, and due to airline policies, groups may be asked to split, change travel dates, or depart from alternate cities. Please note that in the very unlikely event of losing an airline ticket while traveling, the traveler will be responsible for all costs associated with getting a new one.

  Land Only options: Individuals may buy their own airline tickets or use air miles and join the group at the first hotel on the itinerary. (All students must fly with an adult). When obtaining their own airline tickets, individuals are responsible for their own transportation to and from the hotel or airport. To request Land Only pricing, please contact your group leader.

  Deviations: Individuals may request to travel on different dates from the rest of the group, however, such deviations from the group’s scheduled departure and return travel dates and times may result in an increased expense that is the responsibility of the individual. To request a deviation, please contact your group leader.

  IMPORTANT NOTICE: Your total trip price does not include the checked baggage fees imposed by selected airlines for Domestic and International destinations.

• To provide the most affordable prices, our standard trip pricing is based upon 4 paying travelers per room, and 2 free chaperones per room unless otherwise stated in your billing packet.  Your trip is specifically priced upon a set number of paying and free travelers that determines the total amount of rooms allocated to your trip.  Should your group exceed the total amount of rooms priced into your trip, you will incur the extra fees associated with the additional room bookings.
• If requested, adults may be assigned to private or lower occupancy rooms for an extra fee and is subject to both availability and the decision of your trip leader.  Hotel prices vary and the exact cost will be indicated on your online account.
• It is the responsibility of the school/group to determine rooming assignments for every trip and bear the responsibility for the individuals and actions within each room.  It is Joshua Expeditions strong recommendation that no adults be placed in any rooms with students and that no rooms have occupants of opposite genders.

Safety is paramount at Joshua Expeditions. Our guides are professionals who have been thoroughly trained and possess specialization appropriate for their particular expeditions. They have extensive knowledge of the culture and terrain, and they can provide language assistance.

• Most of our hotels provide the option for night security guards – please contact your Trip Coordinator for pricing and availability.
• In some cases, your group may have the option of changing your destination if a location has become unstable or unsafe since the time the group signed up for the trip. Please contact our corporate office for details. Additional fees may apply.

• Your trip begins with the takeoff of your flight from the departure airport or departure of the bus from your school (for bus trips). Your trip concludes with the completion of your return flight or arrival of the bus back at your school.
• For the safety of all participants, Joshua Expeditions has strict guidelines on the communication of itinerary details. All participants will receive information regarding the trip itinerary, flight schedule, behavior guidelines, and all other trip-related information from their organization’s group leader. Individual billing travelers will also be able to download this information from the document library on our website. (The document library can only be accessed when you are logged into your account on the Joshua Expeditions website.)
• Each participant and guardian assumes all risks involved with participating in the trip.
• Joshua Expeditions, its employees, affiliates, participant schools, officers or directors cannot be responsible for any injury, loss, damage, accident, delay, or expense resulting from any event beyond its control, including but not limited to acts of God, war, terrorism, strikes, violence, sickness, government restrictions and regulations, or any problems caused by the airlines, bus companies, trains, ships, hotels, and any other companies or individuals providing services to our groups.
• Pricing for all trips is based on the number of travelers within the group. While we strive to maintain the lowest cost for our travelers, sometimes it is necessary to increase the price of the trip if the minimum number of travelers has not been met.
• Pricing is subject to change due to airline availability, unforeseen tax or fuel surcharge increases, as well as changes in group size and group-elected itinerary changes.